|CAR Part 67.163 - 67.59(2)
|Medical Examiner conducting the assessment
The following documentation should be forwarded to the applicant immediately once the assessment has been completed:
It is essential to carefully word any letter for maximum clarity. This is particularly important for letters that are referred to on the certificate detailing restrictions, or conditions of surveillance imposed on the certificate.
It is essential to write neatly and preferably type all communications with applicants. Poorly scripted manual additions to medical certificates are not acceptable.
Medical Examiners (MEs) are encouraged to liaise closely with the CAA Aviation Medicine Team office if unsure of any aspect of the certification process or any decision.
Within five working days of having assessed that an applicant is either eligible or ineligible for a medical certificate, an ME must forward the following details to the CAA.
Tests results such as echocardiogram, angiography, myocardial perfusion scan should contain a graph representation. CAA will occasionally wish to review the actual imaging that must then be provided in digital media such as CD or USB.
Information previously sent, for instance as part of an AMC process, does not need to be sent again.
Any correspondence to CAA, seeking advice from CAA for instance, should be placed on top of the paperwork to avoid being overlooked.
The ME should also send a copy of the MAR, certificate and letter to the applicant to any ME who undertook the applicant’s medical examination.
The use of a document checklist is recommended to reduce the chance of omission. An example of a documentation checklist is available on the CAA website.
The documentation can also be sent to CAA electronically to firstname.lastname@example.org.
Care must be taken to scan all the pages, as the flip side of some reports could be accidentally omitted.
The documents must be scanned at 300 dpi or better and provided in PDF format. Photography of documents is to be avoided, being only acceptable for things that cannot be scanned. i.e. documentation of an injury.
A read receipt should be requested when sending large files, to ensure that delivery has occurred, as these may be rejected by the system.